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Microsoft Word Tips

Change the default font in your Word document

Fit a multiple page document on one page

Delete the Last Word

Apply a Border to Text in Word
Create Custom Word Templates Quick Text Selections in Word
Make Business Cards With Word Disable Hyperlinks
 

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Change the default font in your Word document

Often times a document needs to be in a specific format to include font type and size. If this requirement is causing you to change the default font in nearly all of your Word 2000, 2002 and 2003 documents, then this tip will save you a great deal of time. Follow the steps below to change the default font in the Normal Template:

  1. Open a new document
  2. Go to Format>> Font
  3. Select the settings that you want for your default font.
  4. Click the Default button
  5. When the popup window appears, it will ask you to confirm this new setting. Click Yes.

The Normal Template is what all new documents are based on when you start Word, or when you click the New Document button.

If you would like to change another template, this is done by attaching the template to a new document before changing the default font. Here's how:

  1. Open a new document
  2. Go to Tools>> Font
  3. Click the Attach button
  4. Select the template you would like to change
  5. Click the Open button and Click OK
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Fit a multiple page Word 2000 document on one page

If you have a Word document that is over one page long. You can easily reduce the document to fit on one page in your Print options. Here's how:

  1. With your document Open, select File
  2. Click Print from the resulting menu
  3. Find the Zoom section in the Print window
  4. If your document is 6 pages, then in the Pages per sheet: drop down menu, select 6 pages
  5. Click OK

Once you click OK, your document will now automatically be formatted to fit into one page. Keep in mind that the more text there is in this document, the smaller the font size will be.

Word Format

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Delete the Last Word

Have you ever been typing along, trying to hurry to catch all of your thoughts on paper when you suddenly make a spelling error and have to backspace to where the error occurred? Well, it might be a time saver and helpful in retaining your train of thought, to just use a couple of keystrokes and wipe out the last word instead of slowing down to fix the error. The key strokes are:
  • CTRL + BACKSPACE (Windows)
  • COMMAND - DELETE (Mac)

This is also a very useful trick when searching for just the right word to insert into a sentence. Such as;

The computer constantly (ctrl-backspace)
The computer continuously (ctrl-backspace)
The computer randomly reboots without warning.

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Apply a Border to Text in Word

If you need to make a block of text stand out, creating a border around it can do the trick. Here's how this is done:
  1. Open a Word document that has several blocks of text.
  2. Select the particular block of text that you would like to have a border around.
  3. Select Format>> Borders and Shading.
  4. On the Borders tab, select a border setting.
  5. For a thicker line, go to the Width section.
  6. For a different color, go to the Color section.
  7. If you would like to select a different line style, go to the Styles section.
  8. Once you are satisfied with your border style, click OK.
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Create Custom Word Templates

[Word 2002]

If you don't like the default font style, you can create a custom document template in which you chose your own font style and use it whenever you like. Here's how:

Create a custom document template:
  1. On the View menu, select Task Pane.
  2. If the New Document task pane is not visible, select it from the drop-down menu in the upper right corner of the task pane.
  3. In the New Document task pane, select General Templates.
  4. In the Templates dialog box, choose the General tab, and click Blank Document once to select it (this will be the base for your new template).
  5. Under the Create New section, click Template, and then click OK.
  6. In the new template, add any text and graphics you want to appear in all new documents that you base on the template, and delete any items you don't want to appear.
  7. Make the changes you want to the margin settings, page size and orientation, styles, and other formats. For example, change the font to Tahoma.
  8. On the File menu, click Save, give your template a name, and then click Close on the File menu.

Your new customized document template will now be available under General Templates in the New Document task pane.

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Quick Text Selections in Word

Below, are some handy methods to quickly select text in Word.
  • Select a word:
    Double click on any part of the word.
     
  • Select a line:
    Click the left margin next to the line.
     
  • Select a sentence:
    Hold down the CTRL key, then click anywhere in the sentence.
     
  • Select a paragraph:
    Triple click any word within the paragraph.
     
  • Select the whole document:
    Triple click in the left margin, or hold down the CTRL key, then click anywhere in the left margin. Yet another method you can use is to hold down the CTRL key, then press the letter A.
     
  • Make a vertical text selection:
    Hold down the ALT key, then drag the mouse up.
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Make Business Cards With Word

With Microsoft Word, you can make quick and easy business cards. Or, if you have the right software, you can make them with your own logo or a picture of yourself. Here's how:
  1. Open Word and from the File menu, select New.
  2. Go to Tools and select Envelopes and Labels.
  3. Click Options.
  4. From the Product Type menu, confirm that Avery Standard is selected.
  5. In the Product Number menu, select "3612 - Business Card" and then click OK.
  6. Click New Document. A card template will now appear giving you the proper margins to create a business card.
  7. From the Insert menu, select Picture. Now browse your hard drive for a logo or a picture to insert in to your card.
  8. Select a font and type your name, address and contact information (or whatever information you would like to put on your card).
  9. Once you are finished with the design of your card, copy and paste it in to each of the open spaces on the page.
  10. If you would like to see what it is going to look like in a larger view, click Print Preview.
  11. Place your blank business cards in to your printer.
  12. From the toolbar, select Print.
  13. Go to File and Save your design if you are satisfied with it.

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Disable Hyperlinks

If you would like to disable the hyperlinks in MS Word, here's how:
  1. Open Word
  2. Go to Tools>> AutoCorrect>> AutoFormat As You Type
  3. Uncheck the entry titled: Internet and network paths with hyperlinks

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